Terms & Conditions
Perfect. Since the Southpoint Sportswear site is primarily a service/quote-generation website rather than an e-commerce store, the Terms should focus on inquiries, estimates, custom production, artwork, approvals, intellectual property, payment arrangements, and the fact that submitting the website form doesn't automatically create a contract.
Here’s a solid website-ready draft. I’d still recommend having a Florida attorney review it before publishing, especially the liability, dispute, and custom-production provisions.
Terms & Conditions
Last Updated: July 26, 2026
Welcome to the website of Southpoint Sportswear LLC (“Southpoint,” “we,” “us,” or “our”). These Terms & Conditions (“Terms”) govern your use of our website and your submission of inquiries, quote requests, artwork, files, or other information through the website.
By accessing or using this website, you agree to these Terms. If you do not agree with these Terms, please do not use the website.
1. About Southpoint Sportswear
Southpoint Sportswear LLC provides custom apparel, printing, manufacturing, branding, and related services. This website is intended to provide information about our capabilities and allow prospective customers to contact us or request information and quotes.
Unless expressly stated otherwise, services are not purchased directly through this website.
2. Website Use
You may use this website only for lawful purposes. You agree not to use the website in any manner that could damage, disable, interfere with, or impair the website, our business, or another person's use of the website.
You may not attempt to gain unauthorized access to any portion of the website, its systems, accounts, servers, or networks.
We reserve the right to modify, suspend, restrict, or discontinue any portion of the website at any time without notice.
3. Inquiries & Quote Requests
Submitting a contact form, quote request, project inquiry, artwork, specifications, or other information through this website does not create a contract or obligate Southpoint Sportswear LLC to accept or complete a project.
Quotes and estimates are based on the information available at the time they are prepared. Pricing, timelines, material availability, production requirements, shipping costs, and other project details may change if the scope or specifications of a project change.
A project becomes binding only after the applicable quote, proposal, purchase order, agreement, invoice, or other project documentation has been accepted as required by Southpoint.
4. Quotes & Pricing
Unless otherwise stated in writing, quotes are estimates based on the project specifications provided by the customer.
Changes to quantities, garment selections, materials, artwork, colors, print locations, decoration methods, shipping requirements, deadlines, or other project specifications may result in revised pricing.
Any taxes, shipping charges, rush fees, artwork fees, setup fees, or other costs not expressly included in a quote may be charged separately when applicable.
Southpoint reserves the right to correct pricing, typographical, or calculation errors before a project is accepted.
5. Custom Products & Production
Many Southpoint services involve custom-made, printed, embroidered, decorated, manufactured, or otherwise personalized products.
Colors, placement, sizing, materials, and finished appearance may vary slightly from digital proofs, computer screens, samples, or previous production runs due to differences in manufacturing processes, materials, garment construction, inks, threads, equipment, and displays.
Reasonable variations inherent to custom production will not automatically constitute defects.
Specific production requirements, tolerances, quantities, deadlines, and other project terms may be established in the applicable quote, proposal, invoice, proof, or project agreement.
6. Artwork & Customer-Supplied Materials
Customers are responsible for ensuring that any logos, artwork, photographs, designs, trademarks, names, text, or other materials they provide to Southpoint may legally be used for the requested project.
By submitting materials to Southpoint, you represent that you own the materials or have obtained all permissions, licenses, and authorizations necessary for Southpoint to reproduce, modify, print, embroider, manufacture, or otherwise use them for your project.
You agree that Southpoint will not be responsible for claims arising from unauthorized use of customer-supplied intellectual property.
Southpoint reserves the right to decline any project or artwork at our discretion.
7. Proofs & Customer Approval
When proofs, mockups, samples, or artwork approvals are provided, customers are responsible for carefully reviewing all details before approval, including spelling, artwork, colors, placement, dimensions, quantities, garment selections, and other specifications.
Approval authorizes Southpoint to proceed based on the approved specifications.
Southpoint is not responsible for errors that were present in materials or proofs approved by the customer, except where otherwise agreed in writing.
Changes requested after approval may result in additional charges or changes to the production timeline.
8. Production & Delivery Timelines
Any production, completion, pickup, or delivery dates provided by Southpoint are estimates unless expressly guaranteed in writing.
Timelines may be affected by factors including customer approval delays, artwork revisions, supplier availability, shipping carrier delays, equipment issues, production requirements, weather, or circumstances outside Southpoint's reasonable control.
Customers should communicate firm event dates or deadlines before approving a project. Acceptance of a rush deadline, if available, must be confirmed by Southpoint.
9. Payments
Payment terms, deposits, balances, and accepted payment methods will be communicated through the applicable quote, invoice, proposal, or project agreement.
Southpoint may require deposits or payment in full before ordering materials or beginning production.
Production may be delayed until required payments and approvals have been received.
10. Cancellations, Returns & Custom Orders
Because many projects involve customized goods, orders that have entered production or for which materials have been specially ordered may not be eligible for cancellation, return, exchange, or refund.
Any cancellation, return, reprint, replacement, or refund will be handled according to the terms applicable to the specific project and the circumstances involved.
Customers should contact Southpoint promptly if they believe an order contains a production defect or does not match the approved specifications.
11. Intellectual Property
Unless otherwise indicated, the Southpoint Sportswear name, website design, text, graphics, photographs, illustrations, logos, branding, and other content appearing on this website are owned by or licensed to Southpoint Sportswear LLC and are protected by applicable intellectual property laws.
Website content may not be reproduced, distributed, modified, published, sold, or commercially used without prior written permission from Southpoint or the applicable rights holder.
Customer-owned trademarks and artwork remain the property of their respective owners.
12. Portfolio & Project Photography
Unless otherwise agreed in writing, Southpoint may photograph completed work and use images of finished products for internal records, portfolio purposes, website content, social media, marketing, and promotional materials, provided such use does not disclose confidential customer information.
Customers who require confidentiality or do not want completed work displayed should notify Southpoint in writing before production begins.
13. Third-Party Links & Services
Our website may contain links to third-party websites, platforms, services, or resources. Southpoint does not control and is not responsible for the content, availability, privacy practices, security, or policies of third-party websites.
Accessing third-party websites is at your own discretion and subject to their respective terms and policies.
14. Website Information
We make reasonable efforts to provide accurate and current information on this website. However, we do not guarantee that all descriptions, images, specifications, availability, pricing information, or other website content will always be complete, accurate, or current.
Website content is provided for general informational purposes and may be changed without notice.
15. Disclaimer of Warranties
To the fullest extent permitted by applicable law, this website and its content are provided on an “as is” and “as available” basis.
Southpoint Sportswear LLC makes no warranties, express or implied, regarding the uninterrupted availability, accuracy, reliability, or security of the website.
Nothing in these Terms limits warranties or rights that cannot legally be excluded under applicable law.
16. Limitation of Liability
To the fullest extent permitted by applicable law, Southpoint Sportswear LLC and its owners, employees, representatives, contractors, and affiliates will not be liable for indirect, incidental, special, consequential, or punitive damages arising from your use of, or inability to use, this website.
Terms governing liability relating to a specific customer project may also be included in the applicable quote, proposal, invoice, or project agreement.
17. Indemnification
You agree to indemnify and hold harmless Southpoint Sportswear LLC and its owners, employees, representatives, contractors, and affiliates from claims, damages, liabilities, losses, and reasonable costs arising from your misuse of the website, violation of these Terms, or infringement of third-party rights through materials you provide to Southpoint.
18. Privacy
Information submitted through this website is handled in accordance with Southpoint's Privacy Policy.
By submitting an inquiry or quote request, you authorize Southpoint to use the information you provide to respond to your request and communicate with you regarding the potential project.
19. Governing Law
These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles.
To the extent permitted by applicable law, disputes arising from these Terms or use of this website will be subject to the jurisdiction of the appropriate courts located in Florida.
20. Changes to These Terms
Southpoint Sportswear LLC may update these Terms periodically. Updated Terms will be posted on this page with a revised “Last Updated” date.
Your continued use of the website following an update constitutes acceptance of the revised Terms to the extent permitted by applicable law.
21. Contact Us
If you have questions about these Terms & Conditions, please contact:
Southpoint Sportswear LLC
11525 NW 124TH STREET MEDLEY, FL 33178
orders@spswear.com
305-885-3045
For Southpoint specifically, I would also create a separate Privacy Policy for the website. Even though customers aren't checking out online, the inquiry/quote forms are collecting personal information, so the Privacy Policy should explain what is collected, why it's collected, third-party website services, cookies/analytics, retention, and contact information.